HR Coordinator (Contract to FTE)

Are you passionate about people and processes? Are you looking for a role where your administrative skills and people-centric approach can shine? Does the mission to power exceptional schools where students are safe and engaged inspire you?  

As a contract HR Coordinator at Lightspeed Systems, you will play an important role in ensuring smooth operation of our Human Resources department. Your responsibilities will encompass a wide range of administrative and support tasks across functions such as recruitment, onboarding, training, payroll processing, and benefits administration. You’ll use your strong organizational skills to elevate our team operations. You’ll keep all personnel records up to date and do your part to ensure we remain compliant with regulations. You’ll handle sensitive information discreetly and always operate with a high level of integrity. You’ll be part of a mission-driven team and contribute to fostering a culture of respect, feedback, accountability, and fun.  

This contract role is a hybrid position, based in Austin, Texas, reporting to the Senior Director of Human Resources. The in-office expectations are Tuesday through Thursday, with Monday and Friday as work-from-home days. Our beautiful and unique office is located on a ranch just off Hwy 290 in Southwest Austin on the way to Dripping Springs.  

This is a 6-month contract position with the opportunity to go full-time. 

ABOUT THE ROLE

The following are the essential functions of the HR Coordinator position:  

• Administrative Support: Provide clerical and administrative support to the HR department 
• Document Management: Maintain personnel records in our HRIS and secure file drive  
• Scheduling: Schedule meetings, training sessions, and HR events and maintain the HR calendar  
• Recruitment Coordination: Provide recruitment support including posting jobs, screening resumes, scheduling interviews, coordinating onsite interviews, and scheduling background checks 
• Benefits Administration: Assist in administering employee benefits and resolving related issues 
• Training: Update and maintain process documentation, both for the HR team (internal-facing) and all employees (external-facing), and assist with developing training content  
• Reporting: Compile reports and Excel spreadsheets for various HR activities  
• Project Support: Contribute to ad-hoc HR projects and initiatives and assist with upkeep of our Jira project boards 
• Events: Assist with planning and executing HR events – our events are a mix of virtual and onsite and are typically social or volunteer-based  

ABOUT YOU

You will have the following knowledge, skills, and abilities:  

• Education & Experience: You have 1+ years of administrative support or coordinator experience, preferably in Human Resources, and a bachelor’s degree, or 2+ years of HR admin experience in lieu of a degree. 
• Technical Skills: You have solid working knowledge of Microsoft Office/365 tools, particularly Excel, Word, and PowerPoint. It would be a plus if you have experience using Jira, Confluence, Microsoft Forms, UKG Ready, Greenhouse ATS, 15five, Deel, Adobe Sign, and/or Absorb LMS.  
• Communication Skills: You have strong written and verbal communication skills.  
• Critical Thinking: You exercise strong judgment and decision-making skills, and leverage data when possible.  
• Agility: You can pivot in response to changing circumstances and manage multiple tasks with flexibility.  
• Growth Mindset: You approach new things from a place of curiosity, you promote a culture of feedback, and you stay up to date on HR trends and best practices.  
• Collaboration: You have a strong service mindset, collaborate well with others, and are willing to pitch in wherever needed to help drive HR initiatives forward. 
• Organization Skills: Highly organized with a strong attention to detail. 

ABOUT US 

With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at www.lightspeedsystems.com. 

We love our employees, and we show it. A sneak peek into our BENEFITS & PERKS include: 

• Health-- Medical, dental and vision insurance with healthy company contribution toward premiums. Lightspeed kicks cash into your HSA if you participate in our HDHP. 
• Wellness-- Paid parental leave. Healthy holiday and PTO policy, including Christmas to New Year’s Day break. 
• Retirement-- 401(k) matching up to 6% 
• Other -- Work from where it makes sense. Pet insurance. 

ABOUT OUR ATX HQ 

If “work from where it makes sense” includes being onsite for you some or all the time, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more. 

• 15,000 sq. ft. of open work area, offices, and huddle rooms 
• Snacks galore and a private chef serving up lunch Tuesday through Thursday every week 
• A state-of-the-art fitness center (with outfitted locker rooms)
• Physical therapist onsite regularly 
• Indoor and outdoor casual collaboration spots 
• Pet-friendly office environment 
• A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun 

All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?) 

Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.