Admin Agent, Accounts Payable
Air Liquide
On-site
Regular employment
3 - 15 years of experience
Full Time
Cambridge, Canada
Responsibilities
How will you CONTRIBUTE and GROW?
The main object and purpose and function of this position is to manage accounts payable, maintain an excellent relationship with suppliers and to contribute to the financial health of Air Liquide Canada's organization, while promoting ALC’s safety and quality objectives.KEY AREAS OF RESPONSIBILITIES
1. Administrates accounts payable: Matches all suppliers’ invoices with appropriate POs. Checks tax rates, codes invoices to the correct GL and forwards them for approval on a timely basis. Creates requisitions for payments for supplier invoices. Detects and corrects all information errors.Works with certain portals for suppliers invoices. Works with Procurement for supplier set up. Analyzes and takes action on Hold report items.
2. Maintains relationships with suppliers: Follows up on the invoicing process with suppliers.
3. Process improvement: Ensures compliance with procedures. Works with his/her team as well as with cross-functional teams to continuously improve the work process. Continuously analyses the functioning of the activity, identifies causes of dysfunction and proposes corrective measures accordingly.
4. Participates in special projects: Manages various projects autonomously as needed and works within a team environment.
5. Quality / Safety: Promotes ALC safety objectives. Knows and respects procedures related to the group as indicated in the ALC Quality Manual. Ensures that proper corrective and preventive measures are in place for addressing customer issues or complaints.
MAIN INTERNAL CONTACTS
MAIN EXTERNAL CONTACTS
Accounts Payable (head office/BSC)
Regional Centre teams
Suppliers
TRAINING & KNOWLEDGE
Diploma: post-secondary diploma, college degree in administration or related field of knowledge
Training: quality system (ISO)
Knowledge: bilingualism when required, computer systems, Google Applications, Oracle, basic accounting principles
EXPERIENCE REQUIREMENT
3 years of experience
CRITICAL COMPETENCIES
1. Planning skills: Defines objectives and the means to achieve them, determines all required resources, anticipates future situations and establishes work plans, efficiently allocates or makes use of available resources, acts according to plans and establishes priorities, uses efficient methods, systems and work tools.
2. Technical abilities: Masters concepts, tools and methods related to his/her job, meets or exceeds professional requirements of his/her field of work, keeps abreast of progress in his/her field.
3. Problem-Solving: Identifies problem situations within an appropriate time frame, develops several alternative solutions to problems, analyses situations and highlights important issues, suggests adequate, valuable and feasible solutions.
4. Customer-oriented and service-driven: Precisely answers vendor or internal customer request., Is attentive, respects commitments, initiates new ideas in order to meet internal customer or vendor expectations.
5. Strong interpersonal skills: Gets to know others and forms relationships, maintains very good relationships with colleagues, respects the ideas and opinions of others.
6. Team Player: Shares knowledge and experience, cooperates and makes self available, listens, gathers information, takes into consideration the needs, ideas, opinions of others.
POSSIBLE CAREER OPPORTUNITIES (based on the unit’s needs, the person’s professional interests, training, experience and competences)
In this field
Outside this field
AR Agent
Accounting Agent
Purchasing Agent (Regional Centre)
Sales Coordinator
___________________
Are you a MATCH?
TRAINING & KNOWLEDGE
Diploma: post-secondary diploma, college degree in administration or related field of knowledge
Training: quality system (ISO)
Knowledge: bilingualism when required, computer systems, Google Applications, Oracle, basic accounting principles
EXPERIENCE REQUIREMENT
3 years of experience
Our Differences make our Performance
At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.
We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.